Privacy Notice
Last updated 21 August 2026
This explains what personal data Fluxion Interactive collects, why, and what you can do about it. It covers this website and the contributor panel used by the studio's team.
The short version. The public website collects nothing. If you contribute to a project, we hold your name, email, work records and payment details because we need them to credit and pay you. We don't sell anything to anyone, and we don't run advertising or analytics trackers.
Who is responsible
Fluxion Interactive is a sole trader business operating under the professional name Flux Saloris, based in the United Kingdom. For data protection purposes, Fluxion Interactive is the data controller.
To contact us about anything in this notice, email fluxioninteractive@gmail.com.
Visiting the public website
Browsing the public pages does not require an account and we do not set analytics or advertising cookies. Our hosting provider, Cloudflare, processes technical connection information such as IP addresses in order to deliver the site securely and to block attacks. That processing is necessary for the service to work and to keep it safe.
If you contribute to a project
Contributors have an account on the studio panel. We hold the following:
| What | Why | How long |
|---|---|---|
| Name or handle, email address | To identify your account and contact you about work | While you contribute, then 6 years |
| Password (stored only as an irreversible hash) | To let you sign in. It cannot be read back by anyone, including us | Until your account is closed |
| Profile picture and display colour, if you set them | So your work is identifiable on shared boards | Until you change or remove them |
| Record of tickets claimed and completed | To calculate contribution shares under your agreement | 6 years, as the payment record |
| Sign-in times and IP addresses in the activity log | Security — detecting unauthorised access to accounts | Rolling log, oldest entries discarded |
| Bank details you provide for payment | To pay you what you are owed | 6 years, as required for tax records |
| Agreements you have signed, and the record of signing: the legal name you typed, the date and time, your IP address, your browser's identifier, a fingerprint of the exact document version, and a drawn mark if you added one | To prove what was agreed, by whom and when. A signature nobody can verify afterwards is not worth having, for either of us | Kept permanently — see below |
| Postal address for service, if you provide one | Only for formal legal notice, as set out in your agreement | While the agreement is in force, then 6 years |
Why we are allowed to hold it
- Contract — most of it is necessary to perform the agreement between us, including crediting your work and paying you.
- Legal obligation — payment and tax records must be kept for six years.
- Legitimate interests — security logging, to protect accounts and the studio's work from unauthorised access; and keeping signature records, so that an agreement either party may need to rely on can still be proved.
Signature records are permanent, and that is deliberate
Everything else in the table above can be corrected or deleted on request. Signature records cannot. They are the evidence that an agreement was made, and a record that can be quietly edited or removed afterwards would be no evidence at all — which would cut against you as much as against the studio.
So the system is built so that they can only be added to, never altered or erased. Superseding an agreement with a new version leaves the old signature standing beside it rather than replacing it. If you ask us to delete your data, we will delete everything we are not required or entitled to keep, and we will tell you plainly that the signature records are staying and why. UK data protection law allows this where records are needed for the establishment, exercise or defence of legal claims.
You can read any agreement you have signed at any time, and download a certificate of your own signing record, from the Agreements section of the contributor portal.
Who else sees it
We do not sell personal data and we do not share it for marketing. It is handled by:
- Cloudflare — hosting, storage and security for the site and panel.
- Atlassian (Jira) — the task system that records tickets and who completed them.
- Monzo Bank — the business account payments are made from.
- Steam (Valve) — where games are sold, if you are a contributor on a released title.
Other contributors on a project can see your display name, avatar, colour and the tickets you hold. They cannot see your email address, bank details or address.
Where your data goes
Some of these providers are based outside the United Kingdom, or store data outside it — Cloudflare and Atlassian are United States companies, and the studio's Discord bot is hosted by BisectHosting. That means some of your personal data is transferred out of the UK.
Where it is, we rely on the safeguards in each provider's own data processing terms — the UK International Data Transfer Addendum, or the UK extension to the EU Standard Contractual Clauses — which are the transfer mechanisms UK law recognises. We do not transfer personal data to any provider that does not offer one. If you would like to see the specific terms we rely on for any provider, email us and we will send them.
Cookies
The panel sets one cookie to keep you signed in. It is strictly necessary for the service to function, so it does not require consent. It contains a random session identifier and nothing about you. We do not use analytics, advertising or tracking cookies anywhere on this site.
Your rights
Under UK data protection law you can ask us to:
- give you a copy of the personal data we hold about you;
- correct anything that is wrong;
- delete it, where we are not required to keep it for tax or legal reasons;
- restrict or object to how we use it; or
- provide it in a portable format.
Email us and we will respond within one month. There is no charge.
If you are unhappy with how we have handled your data, you can complain to the Information Commissioner's Office at ico.org.uk, though we would rather you told us first so we can put it right.
Changes
If this notice changes materially we will tell contributors directly rather than relying on you noticing the date at the top.